Unlock the Power of Productivity: Discover How an Intelligent Document Processing Solution Can Revolutionise the Legal Sector
AI in the Legal Industry: How Attorneys and Law Firms are Using the Latest Technology to Their Advantage | Article
The legal sector is a highly demanding and fast-paced industry requiring professionals to handle a lot of paperwork daily. From contracts and legal briefs to court transcripts and client communications, legal professionals are constantly inundated with documents that must be read, reviewed, and processed. This can be time-consuming and tedious, leading to errors and delays. Fortunately, there is a solution that can help legal professionals streamline their document processing and improve their workflow efficiency. An intelligent document processing solution can automate many time-consuming tasks associated with document management, making it easier for legal professionals to focus on the more critical aspects of their work.
An intelligent document processing solution uses advanced technology such as natural language processing (NLP) and machine learning (ML) to analyze and extract relevant information from documents. This means that legal professionals no longer have to spend hours manually reviewing and processing documents. Instead, the software can quickly scan and extract important data, such as client information, key dates, and legal citations, saving legal professionals time and reducing the risk of errors. Additionally, an intelligent document processing solution can also help legal professionals quickly find and retrieve specific documents, reducing the time and effort required to locate important information.
This article will explore how an intelligent document-processing solution can benefit the legal sector. From improving workflow efficiency to reducing the risk of errors, we will examine the many advantages of using this type of software in the legal profession.
How to use AI to comprehend complex documents
Unlocking the power of productivity is essential for any legal professional looking to stay competitive in today’s fast-paced industry. An intelligent document processing solution can revolutionize how legal professionals work by automating many time-consuming tasks associated with document management. This allows legal professionals to focus on the more important aspects of their work, such as client interactions and case preparation.
An intelligent document processing solution uses advanced technology such as natural language processing (NLP) and machine learning (ML) to analyze and extract relevant information from documents. This means that legal professionals no longer have to spend hours manually reviewing and processing documents. Instead, the software can quickly scan and extract essential data, such as client information, key dates, and legal citations, saving legal professionals time and reducing the risk of errors.
Additionally, an intelligent document processing solution can help legal professionals quickly find and retrieve specific documents, reducing the time and effort required to locate important information. This can be especially useful in fast-paced legal environments, where quick access to information is critical. With the help of an intelligent document processing solution, legal professionals can easily access the information they need, allowing them to work more efficiently and effectively.
Another benefit of an intelligent document processing solution is that it can help legal professionals stay organized. The software can automatically classify and categorize documents, making it easy for them to find what they need. This can be especially helpful in large organizations, where maintaining a proper document management system can be challenging.
In conclusion, an intelligent document processing solution can revolutionize the legal sector by automating many of the time-consuming tasks associated with document management, reducing the risk of errors, and increasing workflow efficiency. This type of software helps legal professionals work more efficiently and effectively and stay organized, which will ultimately help them provide better services to their clients.
Some interesting facts and statistics about Artificial Intelligence and Intelligent Document Processing for Law Firms
- A study by the International Association of Outsourcing Professionals (IAOP) found that the legal industry is one of the top adopters of AI-based document processing.
- According to a report by MarketsandMarkets, the global market for AI in legal document processing is expected to grow from $64.8 million in 2018 to $746.4 million by 2023, at a CAGR of 55.5% during the forecast period.
- A survey by Deloitte found that 30% of legal professionals believe that AI will change the way legal services are delivered.
- According to a study by the American Bar Association, AI-based document review can improve the speed and accuracy of document review by up to 90%.
- Research by the College of William and Mary Law School, AI-powered legal research tools can help lawyers save up to 50% of their time on legal research.
- A survey by the Legaltech Association found that 70% of law firms are already using or planning to use AI-based document processing.
- A study by the International Legal Technology Association (ILTA) found that AI-based document review can help law firms reduce costs by up to 70%.
- According to a report by the World Economic Forum, AI has the potential to improve the efficiency and accuracy of legal document processing and help lawyers identify important information more quickly.
- A survey by the Legaltech Association found that 53% of legal professionals believe that AI-based document processing will significantly reduce the time and cost associated with legal research and document review.
- A study by the College of William and Mary Law School found that AI-powered legal research tools can help lawyers identify relevant case law and statutes more quickly and accurately.
“It helps you to find a needle in the haystack.”
Your Law Firms receive hundreds of documents monthly from the clients; other hundreds, if not thousands, are generated internally. Each one of them is in a different format and extensively long. How do you process them? Categorisation, extracting information from image documents, allocating them correctly per case or client. This is a tedious job; you can use your time and resources more proactively. We want to take you through your challenges and teach you how to solve them efficiently.
Law Firm’s challenges, and how can they be solved with Artificial Intelligence and Machine Learning?
Today, many Law Firms use a manual process to extract data from documents and forms and transfer it to processing software, which is slow and can lead to errors. Customised optical character recognition and keyword detection software is used; however, these can result in scrambled outputs and unusable information. Furthermore, the data is filtered and tagged after extracting the data and identifying and categorising domain-specific phrases and keywords or entities. The inventory is imported into a central location. The entire process is time-consuming and expensive, relying heavily on human intervention.
The Document Understanding Solution (DUS) designed for Legal Sector provides an easy-to-use web application that enables you to ingest and analyse text files, extract text from documents, identify structural data (tables, key-value pairs), extract critical information (entities), and create smart search indexes from the data. Additionally, files can be uploaded directly to, and analysed files can be accessed from an Amazon Simple StorageService (Amazon S3) bucket in your AWS account.
This solution uses AWS artificial intelligence (AI) services to solve Law Firm problems that apply to various verticals:
- Search and discovery: Search information across multiple scanned documents, PDFs, and images.
- Compliance: Redact information from documents
- Workflow automation: Easily plugs into your existing upstream and downstream applications
Benefits for Law Firms
Higher accuracy of data
Using ML can help you process documents faster and more accurately, reducing errors caused by manual entry. In cases where data needs to be 100% accurate, you can have a human review it at any time.
Faster data processing
Implementing intelligent document processing can help you accomplish weeks or months of work in days.
Improved employee productivity
Machine learning removes the manual process of pulling out insights from documents and entering information into various systems, enabling your employees to spend more time on value-adding business tasks.
Cost savings
Automating document workflows reduces the complexity of data extraction and
analysis, reducing the average cost per document.
“Amazon Textract is fast, accurate, and scalable – it helps Filevine meet the exacting requirements of the world’s largest and most sophisticated legal organisations. With Filevine and Amazone Textract, finding the proverbial needle in the haystack has never been easier for legal professionals.” — Ryan Anderson, CEO
How can we explain Artificial Intelligence in other words?
Imagine having your own legal expert, guru, or evangelist who has read and understood all your documents, found any mistakes or discrepancies and noted those. Not only that, he/she connected all the words, took notes of the emerging patterns, came to their own conclusion and can share that information with you. On top of that, can answer all your questions regarding the data within all the documents and provide some extra advice.
Some thoughts and questions that you need to ask yourself;
If you had the opportunity to solve 80% of problems with Artificial Intelligence, that would put you in a much better position. Would you consider it?
How to identify the type of documents, and what function documents hold? Convert it into action
If 90% of criteria are not met by Artificial Intelligence document processing, take it out of the queue for a human judgment
What is the best method to read and understand documents at scale? How about 10,000 of them per month?
To help overcome these challenges, AWS offers intelligent document processing solutions powered by machine learning. You can extract text from millions of documents, understand the sentiment of or relationships between those documents, and even include a human step to validate, correct or augment the machine learning results for higher accuracy and compliance.
Suitable solutions for lawyers need to be delivered from AWS.
AWS Cloud offers several flexible approaches to implement in the Legal Sector, such as machine learning-based intelligent document processing solutions to extract automatically, process, and analyse data from the documents that drive your business. For Law Firms looking to get started with pre-trained intelligent document processing solutions today, AWS offers fully managed services such as Amazon Textract, Amazon Comprehend, and Amazon A2I. Combined or used separately, these AWS Services can provide a powerful way to reduce cost and manual effort and improve your business outcomes.
We can develop and deploy a tailored solution for intelligent document processing using Amazon SageMaker based on machine learning models.
Why Should Your Law Firm Adopt Cloud-Based IT Services?
Should your business adopt innovative Artificial Intelligence from the Cloud?
COVID-19 has accelerated migration to the Cloud, as many businesses struggled with on-premise infrastructure and a remote workforce. A new work model that needs to be adapted quickly to remain competitive has emerged.
The introduction of the Cloud is expanding among all sorts of companies due to the many benefits it delivers. In addition to hearing about the Cloud’s gains, you may have also heard that it can introduce risks if not deployed correctly; however, we can assist you on this point.
Introducing any new technology comes to some people with justified apprehension, and the Cloud’s benefits can make the challenges valuable. If you take the appropriate steps and work with the right partners, you can mitigate risks and enjoy the benefits of an array of cloud-based IT solutions.
Businesses can access a wide range of IT services and applications through the Cloud, from data backups to communications solutions. Here’s why your law firm should consider switching to cloud computing.
Your Clients operate from the Cloud; why don’t you?
You are working smart with your clients, using the latest technologies. As mentioned in the ‘Benefits Section,’ there are several direct and indirect advantages to embracing Artificial Intelligence and Machine Learning in your Legal Office.
- Extremely Secure integration with Clients and business partners from any device
- Safe storage
- Paperless office
- A scalable platform to add more services, evolution needs solid foundations.
- Cost-efficient
- It’s an automated process. Everything works in the back-end, so you can dedicate more time to your clients and growth.
- Document processing applies to lawyers and other departments, such as finance and accounting.
- Mitigate costly mistakes with AI and ML before they occur
- Cloud platforms a perfect solution for a remote workforce
Challenges and Solutions to Complex Document Processing
- We can help you overcome manual and error-prone document processes using machine learning.
- Reduce costs by implementing scalable solutions to overcome manual processes like data mining, applying in-house technology and reducing employee time spent using machine learning.
- Documents hold valuable information that your organisation needs to process and understand
- What do you do when you receive over 20k monthly documents from clients, suppliers and business partners? Engage in machine learning to do a tedious job.
- The value of machine learning that can process all formats of documents: PDF, MS Word, PNG/GIF/JPEG images, Facsimiles and Scans
Why should you care about Text Classification?
Legal Sector: Law Firms produce enormous amounts – tons of text and documents that should be or must be leveraged to improve YOUR Business. We can go further than that. Engaging Sentiment Analysis, also known as opinion mining or emotion AI, comes down to one thing:
It’s analysing online writing pieces to determine their emotional tone, whether positive, negative, or neutral.
Simply put, sentiment analysis helps find the author’s attitude towards a topic. Sentiment analysis tools categorise writing pieces as positive, neutral, or negative.
Do many Law Firms have a problem classifying and retrieving documents? Do you classify by client, case, and department? What if inevitable aspects overlap, adapting to ever-changing laws and regulations? Most importantly, how do you check or mitigate any mistakes – the organisation’s reputation is at stake!
“Train, re-train and mastering this cycle is crucial for achieving good results. No single great model works for the first time”
Why is sentiment analysis vital?
‘Uno’ — of all, it saves time and effort because the process of sentiment extraction is fully automated – it’s the algorithm that analyses the sentiment analysis datasets, so human participation is sparse.
Can you imagine browsing the Web, finding relevant texts, reading them, and assessing the tone they carry manually? Insanity!
‘Dos’ –, sentiment analysis is critical because emotions and attitudes towards a topic can become actionable pieces of valuable information in numerous business and research areas.
‘Tres’ — it’s becoming a more and more popular topic. Artificial intelligence, deep learning, machine learning techniques and natural language processing technologies are booming.
‘Cuatro’ — as technology develops, sentiment analysis will be more accessible and affordable for the public and smaller companies.
‘Cinco’ — the tools are becoming smarter every day. The more they’re fed with data, the more intelligent and accurate they become in sentiment extraction.
Are you Old-Fashioned?
Data labelling requires a lot of manual effort and is prone to errors.
- Often requires distributing tasks among many human labourers, adding significant overhead and cost.
- It leaves room for human error and bias.
- It is a complex process to manage and can take months to complete
What does this mean for you?
Lower your total cost of data labelling by up to 70%
We can enable your business to securely manage your training datasets
Increases the accuracy of your datasets from 80.6% to 98.1%
What can we do with Textract?
First, we can extract data, forms, and tables quickly and accurately from various document types. Subsequently, this will considerably reduce or eliminate manual effort and avoid potential mistakes, delivering much lower document processing costs.
Can’t we trust the machine?
We don’t want you to trust Artificial Intelligence. This is why we can combine Amazon Augmented Ai (Amazon A2I) with human judgement. We are confident that several questions are growing in your heads. Please set your mind at rest. We can tackle all of these with sophisticated algorithms;
- Defining human review workflow: When to trigger human review? Who should review? What should humans see?
- Confidence score: Trigger human review for form fields retrieved with less than 90% confidence!
- Important keys: Trigger human review if you don’t find a field called ‘Adjusted Gross Income.’
- Random sample: Trigger human review for a 10% sample of all documents
- What we can do: We use a solution for solving 80% of the problem and focus on the 20% challenging domain-specific problems; that is easy enough:)
What is Intelligent Search?
Intelligent search is a highly accurate alternative to traditional search technology that’s powered by machine learning. In this video, we will compare Amazon Kendra, an intelligent search service to traditional search solutions. We’ll outline how Amazon Kendra’s machine learning models, accuracy, and ease of use make it easier for customers and employees to find the information they need when they need it.
Efficiency | Accuracy | Automation | Innovation | Productivity | Competitive Edge | Cost-Effectiveness | Scalability | Personalisation | Deployment-Ready AI | Training and Support | Artificial Intelligence | Revenue | AI-driven Legal Services | AI-powered Law Firm | AI Legal Technology | AI in Legal Practice | AI for Legal Professionals | AI-assisted Law Firms
How to Get Started Leveraging AI?
New innovative AI technology can be overwhelming—we can help you here! Using our AI solutions to Extract, Comprehend, Analyse, Review, Compare, Explain, and Interpret information from the most complex, lengthy documents, we can take you on a new path, guide you, show you how it is done, and support you all the way.
Start your FREE trial! No Credit Card Required, Full Access to our Cloud Software, Cancel at any time.
We offer bespoke AI solutions ‘Multiple Document Comparison‘ and ‘Show Highlights‘
Schedule a FREE Demo!
Now you know how it is done, make a start!
Download Instructions on how to use our aiMDC (AI Multiple Document Comparison) PDF File.
Decoding Documents: v500 Systems’ Show Highlights Delivers Clarity in Seconds, powered by AI (Video)
v500 Systems | AI for the Minds | YouTube Channel
‘AI Show Highlights’ | ‘AI Document Comparison’
Let Us Handle Your Complex Document Reviews
Please take a look at our Case Studies and other Posts to find out more:
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Intelligent Search and Artificial Intelligence: Transforming Legal Research and Empowering Lawyers
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Maksymilian Czarnecki
The Blog Post, originally penned in English, underwent a magical metamorphosis into Arabic, Chinese, Danish, Dutch, Finnish, French, German, Hindi, Hungarian, Italian, Japanese, Polish, Portuguese, Spanish, Swedish, and Turkish language. If any subtle content lost its sparkle, let’s summon back the original English spark.
